Salary history and probation period

When the Salary history feature is enabled for your organization, you set an employee’s base salary as a list of salaries over time, on the Salary tab of the employee’s detail page. Each entry has an “Effective from” date, a type — Fixed (monthly or annual amount) or Hourly (an amount per hour) — and a currency. The entry whose date is the latest one on or before today is the one that applies — and that is the salary shown in the table and used across all pay-gap analysis. An entry with a future date takes effect automatically on the day its date arrives. Annual amounts are converted to monthly (divided by 12); hourly amounts are converted to a monthly equivalent using the standard full-time work week (40 hours/week). Currency is a label only — amounts are not converted between currencies; the analysis assumes SEK.

Only administrators can add, edit or delete salaries. Adding a new salary with the exact same “Effective from” date as an existing entry replaces the earlier one. Delete an entry with the delete button (confirmation required).

For Fixed-type entries there’s an “Auto-prorate by employment rate” checkbox: check it and, if the employee’s employment rate (FULL-TIME EQ., calculated from the Working hours field) is e.g. 50%, the amount you type is halved before it’s used as the base salary — useful when you’d rather type in the full-time-equivalent amount. The checkbox is unchecked by default, and every entry that existed before this feature was introduced is unaffected — its amount is used exactly as before, regardless of employment rate.

Each new entry also records the employment rate in effect from its date. The Employment rate (%) field is filled in with the employee’s current rate; change it if the entry covers a period at a different rate (for example a backdated salary from before a part-time return). If you leave it blank, the current rate is recorded. The same happens automatically when salaries are written by import (the row’s own employment rate, otherwise the stored one) and by Lönerevision. The rate is shown on the entry and is used to compare pay before and after parental leave on a full-time basis. Entries created before the rate was recorded have no rate; for them the employee’s current employment rate is used.

Probation period is its own column: enter an end date for the probation period. Leaving the field empty means there is no probation period.

Entries can also be created automatically: when a Lönerevision cycle (a collaborative salary-review process) is marked “Completed”, every finally-approved raise is written straight to the employee’s current salary, and a new salary-history entry is added with today’s date as “Effective from”. Such an entry is tagged with which revision cycle it came from, so the change is always traceable.

The whole Salary tab (base salary, allowances, salary history, variable pay/bonus, one-time compensations and salary leave) respects the same “Show/Hide salaries” toggle the employee list uses to mask BASE SALARY/ALLOWANCES. If salaries are hidden in the list, a notice is shown here instead of the salary details — click “Show salaries” in the list view to see them.